Email Archiving Service Tools and Software Solutions

Email Archiving Solution

Handy Backup provides both email archiving tools and a backup utility for different types of data, for example, the Exchange archiving solutions or IMAP-based client to archive email messages from Web. Flexible settings and a wide toolkit make Handy Backup very effective email archiving software.

Download Handy Backup

Version 8, built on 4 March, 2019
104 MB

Use Cases: Handy Backup Email Archiving Solutions

Here is the short description of two typical use cases utilizing Handy Backup as email archiving software.


Email Archiving Software for Web Mail Services

It is an example using Gmail web service to create archived mail copy. It utilizes a standard E-mail plug-in located at the EMail group to process email archiving via IMAP.

Choose the Email plug-in

Select E-mail in the New Task Wizard and you will see a dialog for accessing to archived mail Gmail.

Email Archiving Configuration Settings

This method creates a backup, which, if remaining unencrypted, consists of some EML message files. Names of these files contain a serial number of a particular message, a sender name (address) and a receiving date, allowing cataloguing and archiving the backup folders with standard tools and batches.

Working in Junction with Special Email Archiving Solutions

As seen before, the EMail group contains other dedicated plug-ins than common E-mail client. Using these plug-ins, you can create an email archive for Outlook utilizing the standard MS Office email client as a source of email archive data, or utilize Exchange email archiving solutions just from a server.

Email Archiving Exchange

Recommended Solution

Handy Backup Small Server

Version 8, built on 4 March, 2019. 104 MB
Backup Software from Novosoft LLC. 249 USD per license.

Handy Backup Small Server

With a complete set of plug-ins and features for one server or workstation, the Small Server edition has a capability to organize a good back support for any email archive strategy!

The Two Ways of Using Handy Backup Plug-ins as Email Archiving Tools

Direct Email Archiving Service

Handy Backup moves a mail archive to some other location using the EML format for storing messages. Therefore, any file-managing tool can serve later as an effective email archiving software, allowing finding, selecting, removing and even reading the mail archived messages just from a copy.

Backup for Other Email Archiving Tools

These are many different email archiving solutions for small business and individual purposes, as a rule, specific to some mail archiving server (e.g. for only archiving Yahoo email messages). Handy Backup can copy and restore datasets created by these mail archiving solutions.

Benefits of Email Archiving Software

Here is the short list of different email archiving benefits.

  • Quick operations with an archived database. A user can search for a particular mail archived message using such parameters as a name of a sender, a receiving date or a list of addresses, or any of these and other parameters in a combination.
  • Saving copies of crucial emails. An email archiving program can save a copy of email messages you may need in a future, placing this message copy to some secure but easily reachable place, e.g. by organizing cloud email archiving.
  • Managing mail archive documentation. A user can re-organize mail archived messages (or, better, copies) as needed, creating subfolders, data structures, notes and other components of organizing order without interfering to basic email processing such as sending and receiving.
Download Handy Backup

Version 8, built on 4 March, 2019
104 MB

Handy Backup has features allowing using it as email archiving software and integrating it in third-party solutions and use cases. Try it yourself, downloading a 30-days free trial edition of Handy Backup just now!

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