Gmail Backup Tool – Handy Backup

Gmail backup software makes it easy to back up your Gmail data to a variety of storage solutions of your choice. Handy Backup connects to Gmail using IMAP, and with the Email plug-in, it saves your emails in the widely compatible EML format. Try the 30-day free trial today and see its full potential for yourself!

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Version 8.5.7 , built on September 10, 2024. 118 MB

Gmail Backup Tool



Advantages of Handy Backup for Google Mail Backup Tool


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Convenient Backup Format

Backups are stored in EML format, enabling users to effortlessly access and manage their emails across various email clients. With its broad support, this format guarantees compatibility and flexibility for smooth and seamless email recovery.

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Backup for Multiple Accounts

Handy Backup allows you to back up multiple Google Mail accounts simultaneously. This feature is especially useful for users managing personal and professional accounts, ensuring that all important data is secured without any hassle.

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Comprehensive Data Backup

Users can perform backups of their Google Mail, including all emails, attachments, ensuring no data is lost and allowing for easy restoration in case of data loss or account issues. This process simplifies backing up Gmail for peace of mind.

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Selective Email Backup

Handy Backup provides the option to selectively choose which emails or folders to back up. This feature allows users to focus on specific data, making the backup process more efficient and tailored to individual needs.

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Support for Multiple Languages

Our Gmail backup tool supports up to 21 different languages, making it accessible to a diverse user base. This multilingual support enhances usability and ensures that users from various regions can effectively utilize the software.

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High Compatibility

Handy Backup is compatible with various versions of Windows, ensuring seamless integration with different email client services. This compatibility guarantees that users can easily back up their data regardless of their system configuration.

How to Backup Gmail Emails: Using the Email Plug-in

  1. Before connecting to Gmail, you must first generate a password for third-party software in the "App Passwords" section of your Google account.
App Password Generation
Generated App Password

This is an example of a generated password; you need to create your own unique password.

  1. Open Handy Backup and start a new task by clicking the “Create” button or pressing Ctrl+N.
  2. Select a backup task in Step 1. You can choose either the simple or advanced task wizard mode.
  3. In Step 2, choose the Email plug-in from the Email group.
How to Create a Gmail Online Backup via E-mail Plug-in
  1. Click on “Create a connection.” In the dialog that appears, enter the following Gmail backup connection parameters:
  • Server name: imap.gmail.com
  • Port: 993
  • User: Your account name
  • Password: Your Google-generated password from Step 1.
  • Connection type: TLS or StartTLS
Gmail Backup Connection Parameters



Effortless Gmail Backup with Handy Backup Software Using the Email Plug-in

In this video, we will demonstrate how to efficiently save and restore your emails from Google Mail using Handy Backup as an automated Gmail email backup tool via the Email Plug-in. This process only takes a few minutes to set up. Join us to learn how to create a seamless online backup of your Gmail account and simplify backing up Gmail with the Email Plug-in!

Important Notice! Due to frequent updates in Google's security policies, Handy Backup is currently in the process of obtaining certification from Google. This may take some time, and during this period, the Gmail plug-in may not function as intended. However, you can still back up your Gmail using the Email plug-in as described earlier. We appreciate your understanding and apologize for any inconvenience this may cause!




Restoration Options: How to Recover Deleted Gmail Emails

Backing up Gmail emails is only part of the process; the next step is restoring these messages from your backups. To restore data to a Gmail account, Handy Backup uses the same “Email” plug-in. To learn how to restore Gmail backups, follow these brief instructions.

  1. Create a restoration task, using either the simple or advanced mode.
  2. In Step 2, select the file backup.hbi from your storage.
Restoration Options: How to Restore Gmail Deleted Emails
  1. In Step 3, choose and restore all messages or specific components of the original dataset!
Restore Gmail Backup

Migrating and Transferring

In addition to basic Gmail backup and restore functions, Handy Backup can be used as email migration software to transfer messages to a different account or even migrate emails to a new mail server (provided that the server supports IMAP). Simply adjust the restore location and configure the new mail server to copy your data.

Migrating Gmail emails

Note: The “Change Location” button is available only in advanced task wizard mode!


Who uses Handy Backup?