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Gmail Backup Tool – Handy Backup

Gmail backup software makes it easy to back up your Gmail data to a variety of storage solutions of your choice. Handy Backup connects to Gmail using IMAP, and with the Email plug-in, it saves your emails in the widely compatible EML format. Try the 30-day free trial today and see its full potential for yourself!

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Version 8.6.4 , built on June 09, 2025. 153 MB

Why Use Handy Backup for Gmail Backup

Automate Your Backups

Handy Backup offers automation features, making it a great Gmail backup tool for secure email storage.

Schedule automatic backups at intervals ranging from minutes to months.

Utilize incremental and differential backup options for efficient data storage.

Set up event-based backups triggered by actions such as USB insertion or system logon/logoff.

Ensure Data Security

Handy Backup prioritizes the security of your data, making it perfect to backup Gmail.

Encrypt your backups using AES-256, AES-128, or Blowfish encryption algorithms.

Store your backups in ZIP format for easy management and storage efficiency.

Receive email notifications and access detailed logs to stay informed about your backup status.

Choose Your Preferred Storage

Select from various backup destinations, including local devices and cloud services, to effectively backup Gmail emails.

Flexible storage options including local and external devices, network drives, NAS, FTP/SFTP/FTPS servers, and more.

Seamless email migration to services like Yahoo Mail, Outlook, Thunderbird, Zoho, and more.

Comprehensive cloud backup options including Google Drive, Dropbox, OneDrive, S3-compatible storage, and more.

Advantages of Handy Backup for Google Mail Backup Tool

Convenient Backup Format

Backups are stored in EML format, enabling users to effortlessly access and manage their emails across various email clients. With its broad support, this format guarantees compatibility and flexibility for smooth and seamless email recovery.

Backup for Multiple Accounts

Handy Backup allows you to back up multiple Google Mail accounts simultaneously. This feature is especially useful for users managing personal and professional accounts, ensuring that all important data is secured without any hassle.

Comprehensive Data Backup

Users can perform backups of their Google Mail, including all emails, attachments, ensuring no data is lost and allowing for easy restoration in case of data loss or account issues. This process simplifies backing up Gmail for peace of mind.

Selective Email Backup

Handy Backup provides the option to selectively choose which emails or folders to back up. This feature allows users to focus on specific data, making the backup process more efficient and tailored to individual needs.

Support for Multiple Languages

Our Gmail backup tool supports up to 21 different languages, making it accessible to a diverse user base. This multilingual support enhances usability and ensures that users from various regions can effectively utilize the software.

High Compatibility

Handy Backup is compatible with various versions of Windows, ensuring seamless integration with different email client services. This compatibility guarantees that users can easily back up their data regardless of their system configuration.

Handy Backup Advantages for Seamless Gmail Backup and Restore

Handy Backup is a versatile and powerful Gmail backup software designed to simplify data backup, providing a comprehensive set of tools for both individuals and businesses to safeguard their valuable information. Our reliable Gmail backup application makes backup Gmail easy and efficient, ensuring your emails are always protected for seamless access and peace of mind.

Utilizes Volume Shadow Copy (VSS) technology to perform seamless backups of files in use.

Employs time-stamping techniques to label backup versions, making it easy to track and restore specific instances of your data.

We can create custom plugins based on your specific requirements.

Provides effective IMAP backup, allowing you to securely back up and restore your email messages.

Enjoy a free 30-day trial to experience all the features Handy Backup offers before committing to a license.

Features a user-friendly interface that allows for easy task grouping, helping users efficiently their backups.

Our customer support team is always ready to assist with any questions or issues.

Take advantage of the modern web interface (Beta), allowing you to manage backup tasks remotely from any device with a browser.

Offers extensive functionality at a cost-effective price, making it an ideal solution for comprehensive data backup.

Includes a lifetime license option, ensuring long-term access and support without recurring subscription fees.

Handy Backup Standard

The Standard Edition offers a quick and efficient solution tailored for home users, enabling seamless Gmail auto backup and restoration of messages from your Gmail account. Enjoy a free 30-day trial version and discover how easy it is to safeguard your emails with our user-friendly Gmail backup tool! Don't miss the chance to protect your valuable information effortlessly!

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How to Backup Gmail Emails: Using the Email Plug-in

Before connecting to Gmail, you must first generate a password for third-party software in the "App Passwords" section of your Google account.

This is an example of a generated password; you need to create your own unique password.

Open Handy Backup and start a new task by clicking the “Create” button or pressing Ctrl+N.
Select a backup task in Step 1. You can choose either the simple or advanced task wizard mode.
In Step 2, choose the Email plug-in from the Email group.

How to Create a Gmail Online Backup via E-mail Plug-in

Click on “Create a connection.” In the dialog that appears, enter the following Gmail backup connection parameters:

Server name: imap.gmail.com
Port: 993
User: Your account name
Password: Your Google-generated password from Step 1.
Connection type: TLS or StartTLS

Effortless Gmail Backup with Handy Backup Software Using the Email Plug-in

In this video, we will demonstrate how to efficiently save and restore your emails from Google Mail using Handy Backup as an automated Gmail email backup tool via the Email Plug-in. This process only takes a few minutes to set up. Join us to learn how to create a seamless online backup of your Gmail account and simplify backing up Gmail with the Email Plug-in!

Important Notice! Due to frequent updates in Google's security policies, Handy Backup is currently in the process of obtaining certification from Google. This may take some time, and during this period, the Gmail plug-in may not function as intended. However, you can still back up your Gmail using the Email plug-in as described earlier. We appreciate your understanding and apologize for any inconvenience this may cause!

Restoration Options: How to Recover Deleted Gmail Emails

Backing up Gmail emails is only part of the process; the next step is restoring these messages from your backups. To restore data to a Gmail account, Handy Backup uses the same “Email” plug-in. To learn how to restore Gmail backups, follow these brief instructions.

Create a restoration task, using either the simple or advanced mode.
In Step 2, select the file backup.hbi from your storage.

Restoration Options: How to Restore Gmail Deleted Emails

In Step 3, choose and restore all messages or specific components of the original dataset!

Migrating and Transferring

In addition to basic Gmail backup and restore functions, Handy Backup can be used as email migration software to transfer messages to a different account or even migrate emails to a new mail server (provided that the server supports IMAP). Simply adjust the restore location and configure the new mail server to copy your data.

Note: The “Change Location” button is available only in advanced task wizard mode!

Gmail Backup and Migration: Video Tutorial

In this video, we will showcase how to seamlessly migrate your emails from Gmail to Yahoo! Mail using Handy Backup as an automated Gmail backup solution. This process is simple and convenient, requiring just a few minutes to set up and execute. Tune in to discover how to create Gmail backup tasks and perform flexible recovery!