Email Backup Software: Backup IMAP Account Messages from Email Services

Handy Backup is a perfect email backup software allow saving and recovering mails. Handy Backup is a perfect email backup solution that saves emails from a server just in a few clicks, and provides easy access for mail backup from any Web server or local client. It also simplifies import and migration between email services.

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Version 8.5.0 , built on September 19, 2023. 116 MB
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Email Backup Software

Email Backup Features

Backup Emails via IMAP

Backup Emails using IMAP protocol

The program lets you retrieve e-mail messages directly from the mail service (such as Gmail, Yahoo!Mail, Zimbra etc.). This technique allows using a dedicated E-mail plug-in for Webmail backup, and has some advantages over backup via local mailing software.

Transferring Email Backup to Different Account

Migrating E-mail Backup to Different Mailbox

After you made mail backup, you can either restore it to an original place, or move it to a different mailbox, or even to a completely different mail address that you have. Use this feature freely to clone or to transfer your e-mail backup data.

Backup Local Email Solutions

Backup Local Email Solutions

With Handy Backup, you can secure data and settings of most popular e-mail management applications used today: back up MS Outlook, Outlook Express or create Windows Live Mail backups, Thunderbird backup and other.

Keeping Your Email Backup

Keeping Your E-mail Backup

Handy Backup allows utilizing almost any modern storage to backup email messages, including local drives, external and network disks, FTP servers, commercial clouds (e.g. Amazon S3, Dropbox, Google Drive or OneDrive), as well as S3- or WebDAV-driven private and public cloud services.

Note: Handy Backup keeps unencrypted email backup messages in the native, readable EML format, allowing browsing and viewing these messages just from backups, without recovering, as well as making migration from server to server or from account to account readily available.

Customers about Handy Backup

Customers about Handy Backup

"In my opinion, Handy Backup is a perfect email backup solution. A few years ago, I have organized IMAP email backup through its “E-mail” plug-in for the version 7, and since that time, I migrated to Handy Backup 8 and transferred my email backup tasks as well. All tasks are working for now, without any flaw or mishap, and I always have a secured, reliable copy of all my Web mail accounts."

Mohammad Jardun, a software manager, Singapore

How to Backup Emails

Handy Backup has a comprehensible task-based interface which allows email archiving either as a separate task, or as a part of a bigger data retention scheme. In Handy Backup, tasks may include data of different types (files, folders, databases, etc.) into a backup dataset.

How to Save Emails to Computer or Online Storage via IMAP

To back up incoming messages from a mail server through IMAP, please follow the next instruction.

  1. Create a new task and select a backup task type. Turn advanced mode on if you want.
  2. On Step 2, select the E-mail plug-in from the E-mail group.
How to Backup Emails
  1. Connect to an e-mail server by clicking “Create a connection”.
  2. Fill the appropriate fields in the browser window to enter into your email account.

Note: Do not forget allowing Handy Backup using your account as an IMAP email backup client.

Then create a new task as described in the User Manual. You can schedule a task and give it multiple other properties: full or incremental backup, compression, encryption, and other.

Best Way to Backup Email Content from Local Clients

To use Handy Backup as an e-mail backup solution for local clients (e.g. to backup Outlook Express, The Bat! or Thunderbird), copy the corresponding files and folders via the Computer plug-in.

  1. Create a new task and select a backup task type. Turn advanced mode on if you want.
  2. On Step 2, select the Computer plug-in from the Local or Network Drive group.
Backup Email Content from Local Clients
  1. Find a folder containing emails downloaded by a local client. Select it (or select separate emails from it).
  2. Click OK and continue creating a task.

Tip! For different email clients, these are different locations for local email content downloaded via the POP3 protocol.

Benefits of Email Backup Software Using IMAP

Besides the obvious benefits of dedicated email backup solution, like scheduling, data encryption, automating backups, recovery and cloning and so on, these are the specific advantages of Handy Backup, providing the best way to backup email content.

  • If you back up mail messages directly from the Internet mail provider, you will be able to open them with any mail client because all local email solutions support the format *.eml.
  • Backup setup is extremely flexible — you can specify your mail service, port, login and password, as well as authentication and connection methods, to fit any existing mail service.
  • You can easily make full account restoration in such cases as total loss of account logon data, physical or software account removal, or a ransomware attack.
Email Backup Configuration Settings

Note: To connect with a particular server, you can select its settings from a previously established connection via some local email client (in the “Properties” section of a config tab), or just ask Google or some other searching engine about these settings.

  • Handy Backup will check the settings of your mail backup service and tell you if they are correct or not.
  • You have no need to download the web page of your mail service. Instead, you can back up messages to a local computer and read them in the offline mode.

For detailed help about an IMAP-based email backup solution, please refer to User Manual. See the full list of backup features of our software.

Capterra′s Rating:
Handy Backup Rating on Capterra is 4.5
"Great product, very simple and effective backup program"

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