Email Backup Software - Auto Back up Webmail or Local Email Client

Handy Backup is an automatic email backup software, offering efficient and secure solution for email archiving. This robust software effortlessly backs up emails from both webmail services and local email clients, facilitating quick and hassle-free saving. With Handy Backup, users can easily manage mail backups from any web server or local system, enhancing the convenience of email import and migration between email services.

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Version 8.5.4 , built on June 13, 2024. 116 MB
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Email Backup Software

Email Backup Features

Backup Emails via IMAP

Backup Webmail and Cloud-based Email Using IMAP Protocol

The program lets you retrieve e-mail messages directly from the webmail service. So you can perform Microsoft 365 Outlook, Gmail, AOL or Yahoo mail backup. This technique allows using a dedicated Email plugin for Webmail IMAP backup.

Transferring Email Backup to Different Account

Migrating E-mail Backup to Different Mailbox

After you made mail backup, you can either restore it to an original place, or move it to a different mailbox, or even to a completely different mail address that you have. Use this feature freely to clone or to transfer your e-mail backup data.

Backup Local Email Solutions

Backup Local Email Solutions

With Handy Backup, you can secure data and settings of most popular e-mail management applications used today: perform Outlook backup or create Windows Live Mail backups, Thunderbird backup and others.

Wide Choice of Backup Storages

Keeping Your E-mail Backup

Handy Backup allows utilizing almost any modern storage to backup email messages, including local drives, external drives and network disks, FTP or SFTP servers, commercial clouds (e.g. Amazon S3, Dropbox, Google Drive or OneDrive), as well as S3- or WebDAV-driven private and public cloud services.

Flexible Scheduler for Automatic Email Backup

Handy Backup allows you to automate your email data backups, setting them to occur at regular intervals, ranging from minutes to months. Additionally, you can trigger backups based on specific system events, such as when a user logs on or off, or when a designated USB drive is connected to your computer. This flexibility ensures that your email data is backed up according to your personal or business needs.

Email Backup Software Scheduler

Access without recovery! Handy Backup keeps unencrypted email backup messages in the native, readable EML format, allowing browsing and viewing these messages just from backups, without recovering, as well as making migration from server to server or from account to account readily available.

Customers about Handy Backup

Customers about Handy Backup

"In my opinion, Handy Backup is a perfect email backup solution. A few years ago, I have organized IMAP email backup through its “E-mail” plug-in for the version 7, and since that time, I migrated to Handy Backup 8 and transferred my email backup tasks as well. All tasks are working for now, without any flaw or mishap, and I always have a secured, reliable copy of all my Web mail accounts."

Mohammad Jardun, a software manager, Singapore

How to Backup Emails

Handy Backup has a comprehensible task-based interface which allows email archiving either as a separate task, or as a part of a bigger data retention scheme. In Handy Backup, tasks may include data of different types (files, folders, databases, etc.) into a backup dataset.

How to Save Emails to Computer or Online Storage via IMAP

To back up incoming messages from a mail server through IMAP, please follow the next instruction.

  1. Create a new task and select a backup task type. Turn advanced mode on if you want.
  2. On Step 2, select the E-mail plug-in from the E-mail group.
How to Backup Emails
  1. Connect to an e-mail server by clicking “Create a connection”.
  2. Fill the appropriate fields in the browser window to enter into your email account.

Note: Do not forget allowing Handy Backup using your account as an IMAP email backup client.

Then create a new task as described in the User Manual. You can schedule a task and give it multiple other properties: full or incremental backup, compression, encryption, and other.


Best Way to Backup Email Content from Local Clients

To use Handy Backup as an e-mail backup solution for local clients (e.g. to backup Outlook Express, The Bat! or Thunderbird), copy the corresponding files and folders via the Computer plug-in.

  1. Create a new task and select a backup task type. Turn advanced mode on if you want.
  2. On Step 2, select the Computer plug-in from the Local or Network Drive group.
Backup Email Content from Local Clients
  1. Find a folder containing emails downloaded by a local client. Select it (or select separate emails from it).
  2. Click OK and continue creating a task.

Tip! For different email clients, these are different locations for local email content downloaded via the POP3 protocol.

Benefits of Email Backup Software Using IMAP

Besides the obvious benefits of dedicated email backup solution, like scheduling, data encryption, automating backups, recovery and cloning and so on, these are the specific advantages of Handy Backup, providing the best way to backup email content.

  • If you back up mail messages directly from the Internet mail provider, you will be able to open them with any mail client because all local email solutions support the format *.eml.
  • Backup setup is extremely flexible — you can specify your mail service, port, login and password, as well as authentication and connection methods, to fit any existing mail service.
  • You can easily make full account restoration in such cases as total loss of account logon data, physical or software account removal, or a ransomware attack.
Email Backup Configuration Settings

Note: To connect with a particular server, you can select its settings from a previously established connection via some local email client (in the “Properties” section of a config tab), or just ask Google or some other searching engine about these settings.

  • Handy Backup will check the settings of your mail backup service and tell you if they are correct or not.
  • You have no need to download the web page of your mail service. Instead, you can back up messages to a local computer and read them in the offline mode.

For detailed help about an IMAP-based email backup solution, please refer to User Manual. See the full list of backup features of our software.

Capterra′s Rating:
Handy Backup Rating on Capterra is 4.5
"Great product, very simple and effective backup program"

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