Export E-mails from Outlook, Thunderbird, Gmail

These are two approaches to this task. The first allows export email data from a local client (such as export all emails from Outlook). The second approach is to copy data from a Web mail service (for example, when you wish to export Gmail emails).

Export Email: Basics

When you want to export emails, you must firstly make email backup, and then restore these emails to another place (a local client directory or a Web mail account via the IMAP protocol). These two tasks, backup and recovery, must run consecutively in advance.

1. Firstly, open Handy Backup and create a new backup task on Step 1. Here, you can use either simple or advanced mode, according to your backup or migration plan. Then follow the next instruction to create a pair of tasks for export email between local clients.
2. On Step 2, select the Computer plug-in in the Local or network drive group.

3. Find a folder containing the message data from your local client. Alternatively, you can use a file filter for including all files with the name mask matching "*.EML".
4. Continue creating a new backup task as described in the User Manual.

Recovering Export Emails to another Location

1. Now it is a time to restore from backup to export email! Create a new task and select a restore task type on Step 1. Turn on an advanced mode, and go to Step 2 by clicking "Next".

2. Here, find a file backup.hbi in the folder containing your email backup.

3. Click "Next". On the Step 3, click the "Change location" button. Select a new folder for another local client to export email content from your original location. Click OK.

4. Proceed until the final step (again, you can schedule this action to run within an hour or so after an email backup task), and give your task a name. Run it to restore emails to new location.

That is all! By using this method, you can allow such clients as Thunderbird export emails to another place.

This action uses the dedicated E-mail plug-in and the standard IMAP protocol to connect to mail service. Before using this method, you must enter into your Web email accounts and allow working with local email clients. This is important to connect these services to Handy Backup!

1. Create a backup task as described above. On Step 2, select the E-mail plug-in from the E-mail group.

2. Create a connection for your first email account, and then select messages to export.

3. Continue creating a task as described above, until the final step.
4. Give your task a name, and run it immediately. Next, we will restore data to export email, please refer to User Manual.

Recovering Export Emails to another Location

1. Again, create a new restoration task. Turn advanced mode on.
2. On Step 2, select the file backup.hbi in your backup storage folder.
3. On the next step, click "Change location" and select a new server to export email content to it. You may need to create a connection with this new server, as described above.
4. Continue until finishing a task creation wizard. Give your task a name on the final step. Run it.

That is all! The new pair of tasks will export email messages from one account on some Web mail server to another place!

Theoretically, you can freely export email data based on the common EML format from a local client to an IMAP-based service, or vice versa (e.g., export all emails from Outlook to Gmail, or export Gmail to Thunderbird, and so on).

Uniformity

The standard protocols and formats of data allow Handy Backup organizing export email between many (in practice, almost any) existing local and Web services. It works equally for Windows and Linux local clients, and allows tuning for any Web server due to extended setup possibilities of the "E-mail" plug-in.

Automation

In addition to automating exporting email data itself, Handy Backup allows many auto actions, such as removing transitional content from a temporary vault after exporting email by auto-running a batch file after a restore task. It also can send detailed task reports and logs to a user via the provided email.